Proof automatically tracks every subcontractor's COI, sends renewal reminders before they expire, and keeps you covered against liability — without the spreadsheets (or filing cabinets).
If a sub or vendor on your site doesn't have valid insurance when an incident happens, you're on the hook. Most GCs are managing this with email threads, spreadsheets, and hope.
You're manually checking expiration dates — or worse, not checking at all. By the time you notice a COI expired, there's already been work done without coverage.
Sending follow-up emails, waiting on PDFs, re-sending the same request three times. That's time you don't have — and a workflow that doesn't scale.
An uninsured incident on your job site can mean legal exposure, project delays, and costs you can't recover. Compliance audits are brutal when your records are a mess.
Proof is built for operators who don't have time to babysit software. Get running fast, then get out of the way.
Upload your existing vendor or subcontractor list in bulk. No manual data entry — your roster is in Proof in minutes.
Drag and drop PDF certificates into each vendor's profile — or send the vendor a direct email request with a secure upload link. Either way, Proof's AI extracts the information & tracks the expiration date automatically.
As expiration dates approach, Proof sends automated reminders directly to your vendors — before you even have to think about it.
Your dashboard shows every vendor's status in real time. You always know who's current, who's expiring, and who needs attention.
Proof is purpose-built for COI management — not a bloated platform you'll use 10% of.
A clean, searchable roster of every vendor and subcontractor you work with. COI status tracked per contact, at a glance.
Upload PDFs directly into a vendor's profile, or send them a secure email request with a link to upload their own certificate. Proof logs it and tracks expiration either way.
Proof sends professional renewal reminders to your vendors before their COIs expire — so you don't have to chase anyone.
See your entire vendor compliance status in one view. Current, expiring, and expired — color-coded and always up to date.
Already have a vendor list? Import it in seconds. Proof gets you set up fast without re-entering data you already have.
Vendors reply directly to renewal emails with their updated COI attached — Proof reads it and logs it automatically. No manual steps.
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Get Proof set up in under an hour.